We have made vendor setup simple!
Hello [District/School Team],
Thank you for your interest in partnering with The Parent Companion. Many of our school and district clients purchase using a Purchase Order (PO). We’re happy to become an approved vendor and will provide all required documents, quotes, and forms to make the process fast and smooth.
Our team can deliver:
W-9 (signed & current year)
Vendor application/packet (complete & e-sign ready)
Formal quotes (line-item detail, shipping, tax handling)
Certificates of Insurance (COI) upon request
Sole-Source / Product Description letters (if required)
References and vendor compliance attestations (FERPA/Student Data Privacy as applicable)
Please see the step-by-step process below.
If you’d like, we can set up a 10-minute call to submit everything in one go.
Step-by-Step: Vendor Setup + PO Ordering (Schools & Districts)
Phase 1 — Request & Quote (1–2 steps)
Share what you want to purchase Products/Services
(e.g., The Parent Companion books, Student Success Supply Kits, Family Engagement Kits, PD/Keynotes).
Quantities, grade bands, delivery deadline, and ship-to address.
Receive a formal quote from us (PDF)
Includes: item descriptions, unit costs, totals, shipping/handling, lead time, terms, and vendor details for your PO.
Send requests to order@theparentcompanion.com
with your school name, contact, and timeline.
Phase 2 — Vendor Approval (we make this easy)
Send us your vendor packet or link to your portal.
We’ll return:
W-9 (signed)
Completed vendor application
COI (if required)
Remittance info (ACH/check), and any data privacy or compliance forms
MWBE/Small Business/Nonprofit status letters (if applicable)
Sole-Source or product description (if needed)
District reviews/approves vendor
If your system uses an e-procurement portal (e.g., Bonfire, IonWave, Vendor Registry), grant us vendor access—we’ll upload everything directly.
Phase 3 — Purchase Order & Confirmation
Issue the PO
Bill To: Your district
Ship To/Service Location: School(s)
Vendor: The Parent Companion (legal name & address we provide)
Line items must match our quote (SKUs, descriptions, quantities, unit price).
Email the PO PDF to order@theparentcompanion.com
(and attach your tax-exempt certificate if applicable).
Order acknowledgment
We confirm receipt, lock pricing, and provide estimated ship/fulfillment dates and tracking when available.
Phase 4 — Delivery, Training & Invoicing
Fulfillment/Delivery
Books & kits ship to your designated site(s) or we schedule PD dates.
For PD, we send agenda, AV needs, roster templates, and sign-in sheets.
Invoice
We invoice against the PO (line-for-line match).
Standard terms Net 30 (district norms honored).
Remit via ACH or check (remittance on invoice).
We can submit invoices through your portal if required.
Quick Checklist for Your Team
☐ Vendor packet or portal link
☐ Tax-exempt certificate (if applicable)
☐ Ship-to locations & delivery windows
☐ Name/title/email for PO and AP contacts
☐ Any special labeling, inside-delivery, or pallet/lift-gate notes
☐ PD preferred dates, audience, and goals (for workshops/keynotes)
Standard Info We Provide (for the PO)
Legal Business Name & Remit Address
EIN (on W-9)
Primary Contact (name, email, phone)
Insurance certificate (upon request)
Banking/ACH details (sent securely)
Quote # and SKU/Descriptions to mirror on the PO
Sample PO Language (you can paste into your requisition)
Vendor: The Parent Companion
Description:
The Parent Companion (book), Qty: ___ @ $24.95
Family Engagement Kits, Qty: ___ @ $109.99
Student Success Supply Kits, Qty: ___ @ $49.95
Professional Development (Half/Full/Extended Day): ___ session(s), date(s): ___
Shipping/Delivery: Inside delivery to [School/Site], required by [Date]
Notes: Vendor to provide order acknowledgment, tracking, and invoice referencing PO #[____]. District is tax-exempt (certificate attached).
FAQs (Fast Answers)
Q: We can only pay by PO. Can you accommodate?
A: Yes. We routinely work by PO with districts nationwide.
Q: How quickly can you complete vendor registration?
A: Usually 24–72 hours after we receive your packet/portal link.
Q: Do you provide quotes for board approval?
A: Yes—formal quotes with line items, pricing holds, and delivery windows.
Q: Can you complete our required forms (COI, data privacy, etc.)?
A: Yes—send them over; we’ll complete and return quickly.
Q: What are your payment terms?
A: Standard Net 30 (district norms honored). ACH or check accepted.
One-Email Starter Template (for your customers)
To: order@theparentcompanion.com
Subject: PO Purchase + Vendor Setup – [District/School Name]
Hello Parent Companion Team,
We’d like to purchase via PO and set you up as a vendor.
Products/Services: [list items + quantities]
Ship-to address & deadline: [address/date]
Vendor packet/portal link: [link or attach]
AP & PO contact: [name/email/phone]
Tax-exempt certificate: [attached if applicable]
Please send a formal quote and required documents (W-9, COI, etc.).
Thank you!
When you’re ready, send the request to order@theparentcompanion.com
and we’ll take it from there—in one smooth, school-friendly workflow.
